FY2022

CITY CLERK

The City Clerk is the official recordkeeping office of the City, performing recordkeeping duties as prescribed by State Law, the City Charter, and the Municipal Code. The City Clerk is appointed by the City Council, reports directly to the Council and attends all City Council meetings. The City Clerk is charged with custody of deeds, contracts, and abstracts. The Clerk's office is responsible for the keeping of all ordinances, resolutions, minutes, and the City Code. The office publishes and posts public notices, ordinances, and minutes as required by law. The City Clerk's office assists both staff and the general public in researching information. Taxi company licenses and driver photo ID’s, outdoor service areas, cigarette licenses, beer/liquor licenses, cemetery deeds, parade and public assembly permits, and various other permits are issued from the Clerk's office. City subdivision files, project files, the Domestic Partnership Registry, and an index of Council proceedings are also maintained in the office. In addition, the Clerk's office provides service to Boards and Commissions by announcing and publishing vacancies; monitoring applications and appointments; notifying applicants and updating the City website of members. The office provides staff support to the Community Police Review Board (CPRB), which was formed based on a community initiative and established in 1997. The board reviews police policies, procedures, and practices and may recommend modifications to them. The CPRB also reviews reports prepared after investigation of complaints about alleged police misconduct and then issues its own written report. The Board is also required to maintain a central registry of complaints and holds at least one community forum each year for the purpose of hearing community views on the policies, practices and procedures of the Iowa City Police Department.

HIGHLIGHTS

Recent Accomplishments:

• Created an online form for Community Police Review Board complaints • Switched to online liquor license applications through EnerGov • Created a webpage for online liquor licensing instructions and information

• Revisions to forms and processes for agendas, minutes, and notices due to COVID • Scanned Board of Adjustment Decisions from 1987 to the present into Laserfiche for easier access by staff and the public

Upcoming Challenges:

• Educating liquor applicants of the new process and ensuring they provide the information needed • Ongoing updates for the older section (Block 1) of Oakland Cemetery; issuance of electronic deeds

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