FY2022

PURCHASING The Purchasing Division provides quality service to City departments, protects the City’s legal interests, and acts responsibly on behalf of the public by maintaining the integrity of the City’s procurement system through the encouragement of open competition and the impartial and fair treatment of vendors. The Purchasing Division provides services to internal clients/staff and the general public in the following areas: • Develops and issues solicitations for the City’s procurement requirements for commodities and services – including Request for Bids, Request for Proposals, and Request for Quotes. • Administers contracts for commodity and services. • Assists with the procurement of office furniture, equipment, and supplies. • Assists with the transfer and sale of City’s Surplus Equipment, Vehicles, etc. • Administers City Procurement Card Program – Includes issuing cards, training internal clients, answering procurement card questions, and assisting with problem resolution. • Sorts and distributes incoming mail for the City’s departments and divisions.

HIGHLIGHTS

Recent Accomplishments: • Developed and issued over 125

Upcoming Challenges: • Increase participation of minority and women business enterprises in the City’s purchasing process • Implement online purchasing and bidding software • New staff onboarding and training • Review, editing and creation of policies, procedures and templates

Solicitations including Request for Bids, Request for Proposals and Request for Quotes • Started implementing online purchasing and bidding software • Replaced the Purchasing Agent position with a Procurement Coordinator position

Staffing:

FY2020

FY2021

FY2022

Total FTE’s

3.50

3.50

3.95

Staffing Level Change Summary: In the fiscal year 2022 budget the Controller position within Accounting was replaced with an Assistant Finance Director position and re-allocated between Purchasing, Accounting and Finance Administration divisions. Additionally, the Purchasing Agent position was converted to the Purchasing Coordinator position.

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