FY25 Proposed Budget

INFORMATION TECHNOLOGY SERVICES FUND

The Information Technology Services (ITS) fund is an internal service fund that accounts for the cost of providing computer and computer related services to the City’s departments. Those services include personal computer support and replacement, network and internet support, fiber optic networking, file server management, telephone administration and support, computer programming and application support, and Geographical Information System (GIS) administration and support. Internal customers are charged annual service fees depending on the number of devices they use, how many users they have, how many phone sets they have, how much storage they use, and other factors. Internal customers are also responsible for budgeting funds for new computer equipment; however, internal service charges are then charged by the ITS fund for the service and replacement of that equipment. The ITS Fund includes a replacement reserve to save and restrict funds for the replacement of computer equipment that costs more than $5,000. The ITS fund has an estimated ending fund balance of $3,790,895 at the end of fiscal year 2024. This is a decrease of $367,305 or 8.8% percent from fiscal year 2023. This is primarily due to an increase in expenditures for equipment replacement. Fund balance is expected to decrease in fiscal year 2025 by $406,987 or 10.7%. This decrease is due to a decrease in intra-city service charges especially for data storage. The estimated fund balance designated for equipment replacement is $1,767,939 in fiscal year 2023, $1,478,897 in fiscal year 2024, and $1,415,189 in fiscal year 2025.

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