Master Proposed Book FY2023

Purchasing The Purchasing Division provides quality service to City departments, protects the City’s legal interests, and acts responsibly on behalf of the public by maintaining the integrity of the City’s procurement system through the encouragement of open competition and the impartial and fair treatment of vendors. This division also operates the Central Services Internal Service Fund that manages the City’s mail and copier operations and other central functions. General Fund Activities: The Purchasing Division provides quality service to City departments, protects the City’s legal interests, and acts responsibly on behalf of the public by maintaining the integrity of the City’s procurement system through the encouragement of open competition and the impartial and fair treatment of vendors. Central Services Fund Activities: Central Services provides assistance to City employees with the transfer and disposal of surplus equipment through the transfer to other City Departments, on-line bidding, the sale or transfer to other government agencies, or through donation or sale to non-profit organizations. In addition, Central Services is responsible for the management and replacement of copy machines and the processing of incoming and outgoing mail. Departments are charged for the use of these services, and those funds are accounted for separately for the replacement of copier equipment and mail room equipment. Recent Accomplishments: • Developed and issued over 100 Solicitations including Request for Bids, Request for Proposals and Request for Quotes. • Started implementing online purchasing and bidding software. • Processed over 100,000 pieces of outgoing City Mail. • Replaced 2 copy machines. Upcoming Challenges: • Increase participation of minority and women business enterprises in the City’s purchasing process. • Fully implement online purchasing and bidding software. • Review, editing and creation of policies, procedures and templates.

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